Administrative Officer - JINS

Full job description

The Administrative Officer is responsible to meet, greet, and directing
Parents, Guests, and Vendors to staff. The post holder will also provide
secretarial, clerical, and administrative support in an effective and efficient
manner

Main Accountabilities:
 

• To provide outstanding administration support for the Nursery, ensuring it

operates efficiently and effectively.

 

• To

answer the telephone in a friendly, professional, and efficient manner - to
troubleshoot and solve problems where appropriate, be proactive in decision
making, and support in addressing issues.

 

• To

support and manage the preparation and execution of Nursery events.

 

• To

work under the general direction of the Nursery Manager supporting the day-to-day
operations on the Nursery site.

 

• To

act as an integral part of the Nursery team, to be a welcoming point of contact
for parents and children both face to face and remotely, and as such contribute
to the overall aims of the Nursery.

 

• To be

first in line to accept and process messages and act as a filter system
regarding telephone inquiries and personal callers to the Nursery reception.

 

• To

ensure a welcoming environment and a positive first impression of the Nursery
and school.

 

• To

record and respond to correspondence via the Nursery office
 

• To

support the office function, including general administration duties as
directed by the Nursery Manager.
 

• Processing

and organizing Nursery admissions.
 

• To

carry out any other reasonable request from the Nursery and Academy’s
leadership team.
 

• To

input pupil data as directed by the Nursery Manager.
 

• To

manage and update social media accounts linked to the Nursery.
 

• Maintain

security by following procedures and controlling access (monitor logbook, issue
visitor badges)
 

• Maintains

supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt
of supplies.
 

• Work

collaboratively with various stakeholders to complete key tasks & projects.
 

• Compliance

with all policies and procedures of the Nursery.

Job specification:
 

• Candidate

with a bachelor’s degree in business administration or management
 

• Minimum of 4 years of professional administrative experience
• Excellent

customer service skills
 

• Ability to effectively communicate information and ideas in

written and verbal format and build and maintain relationships.
 

• Strong computer skills with demonstrated proficiency in Word,

Excel, PowerPoint, etc.
 

• Excellent interpersonal skills with the ability to work

effectively with all levels of staff and management