Job Description
The University of Wollongong in Dubai (UOWD) is one of the region’s oldest, most prestigious and forward-thinking tertiary institutions. Our curriculum and teaching practices reflect those of UOW Australia, which constantly ranks among the top 2% of universities worldwide, and are nationally and internationally recognized. Our continuous efforts in providing an education of world-class standards, are evident in our longstanding ranking in graduate employability and also the reason why our graduates are highly sought after by employers.
UOWD is truly a dynamic and diverse institution that offers a broad spectrum of programs in Business, Engineering, Information Sciences as well as Arts, Media and Humanities, aiming to develop graduates who are ethical, agile, technologically literate and ready for multicultural workplaces. Our programs are relevant and industry related with a strong focus on encouraging creative and critical thinking, problem-solving and the development of unique leadership skill sets.
About the Department
The Facilities Department is seeking applications from enthusiastic, dedicated and self-motivated individuals to fill the position of Driver cum Facilities Assistant. The role is responsible for providing transportation services and coordinating various facilities-related tasks within the University. They play a vital role in ensuring the safe and efficient transportation of personnel and materials, as well as supporting facility maintenance and operations.
Responsibilities
Transportation services:
- Safely operate company vehicles to transport personnel, clients, and guests to designated locations.
- Adhere to traffic rules and regulations, ensuring the safety and comfort of passengers.
- Maintain the cleanliness and proper maintenance of company vehicles.
- Plan routes and schedules to optimize time efficiency.
Facilities coordination:
- Assist in the coordination of facility-related activities, including maintenance, repairs, and renovations.
- Conduct routine inspections to identify any maintenance or repair needs.
- Coordinate with external vendors and contractors for facility services, ensuring timely completion of tasks.
- Maintain inventory of facility supplies and equipment, replenishing as needed.
- Monitor and ensure compliance with health and safety standards in the workplace (includes monitoring of University CCTVs)
Mail and courier services:
- Collect, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages for courier or postal services.
- Maintain records and logs of mail and packages received and sent.
Office support:
- Assist with general office tasks, such as photocopying, filing, and organizing documents.
- Provide support for meetings and events, including setup, teardown, and arrangement of furniture or equipment.
Procurement and inventory:
- Assist in procuring office supplies, equipment, and other materials as needed.
- Maintain inventory records and ensure adequate stock levels are maintained.
- Coordinate with suppliers and vendors to ensure timely delivery of goods and services.
Safety and security:
- Follow established safety protocols and guidelines, reporting any incidents or hazards promptly.
- Assist in implementing security measures to protect company assets and personnel.
Qualifications & Experience
- High school diploma or equivalent (additional relevant certifications or training is a plus).
- Valid driver's license and a clean driving record.
- Proven experience as a driver, preferably in a corporate or professional environment.
- Familiarity with local traffic rules and regulations.
- Basic knowledge of vehicle maintenance and care.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively as part of a team.
- Basic computer skills for record-keeping and communication purposes.
- Physical fitness and the ability to perform manual tasks as required.
- Flexibility to work outside regular business hours when necessary.
