To support the procurement team by assisting in the procurement process, maintaining records, and ensuring the timely and cost-effective acquisition of goods, materials, and services.
Principal Accountabilities:
Assist in identifying suitable sources of supply for goods, materials, and services.
Obtain quotations from suppliers in response to requests and specifications received from various departments.
Issue purchase orders (POs) to approved suppliers.
Follow up on supplier sales orders and acknowledgments to ensure accuracy and timely processing.
Confirm supplier POs with line managers before dispatch and obtain order acknowledgments from suppliers.
Maintain regular communication with suppliers, particularly regarding delivery schedules and updates.
Maintain accurate records of all customer purchase orders (POs) received.
Ensure the prompt issuance of invoices immediately after goods or services are delivered.
Assist in sourcing materials, equipment, and supplies at the best possible price while considering factors such as quality, quantity, and delivery requirements.
Develop and maintain a good working knowledge of the company's procurement system to facilitate efficient procurement processes.
Maintain an approved vendors and supplier list, ensuring it is up to date and compliant with company policies.
Oversee the completion of all documentation and records related to dispatch and procurement.
Key Competencies:
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to work effectively in a team and collaborate with various departments.
Familiarity with procurement processes and systems is an advantage.
Pre-Requisites:
Bachelor's degree. (bachelor's degree in engineering is a plus)
2 to 3 years of experience in the similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Knowledge of relevant laws, regulations, and best practices in procurement is a plus.
