Secretary/Receptionist

At Eastern Sands looking for female Philippina Secretary/Receptionist, we consider our Secretary to be the face and voice of our organization. You will be the first point of contact for all our clients who contact us. Good experience in sending professional emails . You will also be responsible for assigning the clients to our team of Sales Specialists and ensuring that they follow up with all the clients in a timely manner. You will be confident and comfortable in networking and come up with win – win solutions for both the organization and owners. Must be fluent in English and Good in French . You will have at least 2 years of experience in this role.

Responsibilities and Duties

• Send professional emails in English .
• You will receive all inquiries and get the full information and details regarding the units for sale or lease.
• You will arrange and provide the inquiries to Sales Team with full information of the Client (Date; Source of call; Customer Name; Contact Details (Mobile Number & Email Address); Property Details (Location/Reference Number/Budget); Sales In charge).
• You will have a thorough knowledge of lease and sales terms, specifications and all community policies.
• You will be knowledgeable about required telephone and sales techniques.
• You will have a thorough knowledge and details on Masterkey for data entry.
• You will submit a Daily Activity Report.
• You will regularly check the market for the current market prices, and new developments in Abu Dhabi.
• You will follow-up and check the status of the inquiries after informing the sales in charge and get the feedback of the Client on how the Sales Team handle the inquiries after they close and finish the deal.
• You will keep all Client information in a strict confidential manner strictly between yourself and the Management and to nobody else inside or outside the premises.
• You will accurately report on the number of inquiries received and handled daily
• You will be responsible for Stationery Management (Order, Purchase Distribution).
• You will be responsible for Document Management (Company Agreements, Company Document, etc)
• You will perform personal assistant responsibilities as needed and required, i.e. typing emails or letters, answering the phone and taking messages, opening, sorting and or answering mail, scheduling appointments, or any other kind of clerical work. Help with administrative tasks, such as creating documents and PowerPoint presentations, assisting with bookkeeping, organising and managing files or performing Internet research.
• Perform duties as instructed by Sales Director and General Manager.
• You will report directly to the Office Manager.