Administrative Assistant

Springfield Properties is a dynamic and rapidly growing company in need of a proactive and highly organized Team Coordinator/Admin Assistant to support our team in various administrative and coordination tasks.

Responsibilities:

• Visa and Documentation: Coordinate with the PRO for visa application, renewal, cancellation, and labor card application.
• Insurance: Manage and oversee insurance-related matters for employees.
• Lead Generation Support: Prepare lead sheets for agents and share the database with the agents.
• Reporting: Create and maintain monthly reports for our agents.
• Developer Liaison: Act as the point of contact for developers regarding agency agreements, creating groups, and scheduling briefings.
• Briefing Coordination: Handle the coordination of briefings within the office and scheduling related activities.
• Calendar Management: Send calendar invites to agents for launches, briefings, and other relevant events.
• Training and Meetings: Schedule and coordinate training sessions and meetings with the owner.
• Employee Management: Facilitate the onboarding and off-boarding of employees, preparing Salary certificates and NOCs as needed.
• HR Support: Provide assistance to the HR Managers in various HR-related tasks.
• General Administrative Support: Offer administrative assistance to the team as required.

Requirements:

• Proven experience in administrative roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and Google Business
• Knowledge of visa and labor card procedures is a plus.
• Ability to work independently and in a team.
• Problem-solving skills and attention to detail.

If you believe you have the skills and experience to excel in this role, we invite you to apply and become an integral part of our dynamic team.