Administrative Assistant

Job Responsibilities

• Servicing Coordination:

Collaborate with the Service manager and service team to schedule service requests. Follow up with clients regarding to schedule appointments and filter any problem towards Service manager.

• Documentation and Record-Keeping:

Use our own in house created dashboards to schedule and organize service requests. Maintain accurate data that is up to date at all times. Generate reports on performed services, technician performance, and cost savings for management review.

• Punctuality and Time Management:

Demonstrate exceptional punctuality skills by ensuring timely delivery of scheduled placements / service requests. Effectively manage multiple tasks and priorities, ensuring that purchasing activities are completed within designated timeframes.

Proactively identify potential delays or bottlenecks in the servicing process and take appropriate action to mitigate them.

• General Administrative Support:

Provide administrative support to the company, including managing calendars, scheduling meetings, and organising travel arrangements.

Assist with data entry, document preparation, and other administrative tasks as required.

Requirements and qualifications

• Excellent English communication skills required.
• Extra language capacity is a plus.
• Proven experience as an administrative assistant.
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities effectively.
• Exceptional punctuality skills and a demonstrated ability to meet deadlines consistently.
• Proficient in using productivity tools such as MAC, Numbers, Pages, Calendar, etc…
• Strong written and verbal communication skills, with the ability to communicate effectively with clients and internal stakeholders.

What do we offer?

• Supportive environment where teams work together
• Transportation possibilities from and to work from Dubai in case required
• Housing accommodation in case required