· Schedule meetings, prepare an agenda, coordinate with concerned departments, and prepare minutes of the meeting.
· Screen and receive telephone calls and emails, provide necessary information, and transfer calls to the concerned person.
· Prepare official correspondence, emails, documents, and reports.
· Maintains all records for the IT department and ensures that all reports and records are filed properly and accessible for immediate use.
· Filing documents such as circulars, memos, IT files, forms, PO copies, invoices, online payment copies, warranties, and others.
· Create manuals for MIS application; review, and update and revise manuals as required.
· Handle WIFI vouchers for internet connectivity for guests and employees.
· Create Gadget Issuance Forms and Acknowledgement Receipts for employees.
· Coordinate various administrative duties and issues that concern the IT department staff.
·Assist the NPG IT Manager with daily administrative and support duties, which include managing the calendar, attending meetings, email creation, coordinating with programmers, and following up.
Perform ad hoc tasks as assigned by the managing director, the board of directors, and IT managers.
Job Requirement
.Bachelor’s degree in business administration or a relevant field.
.Minimum of two (2) years of experience as an administrative officer or administrator.
Ability to comprehend the varied activities of a large organization to manage the volume of requirements passing through the department.
