Assistant Purchasing Manager

Full job description

Job Title: Assistant Purchasing Manager

Reports to: Purchasing Manager / Ops Manager / Managing Partners

Department: Purchasing

No. of Direct Reports: 2

Base: Dubai

Total No of Reporting Staff in Department: 4

Job Dimensions

1.

Job Purpose:

Reviewing purchase requests, stock control & establishing relationships with suppliers. Data entry & encoding. Covering for Purchasing Manager during absences.

2.

Key Accountabilities:

· Receive technician’s recommendations for follow up jobs and enter data to D365.

- Must show initiative & creativity in solving purchasing issues. Using phone, email & internet to locate had to find items

· Accurate encoding of parts ready for customer service team (CSE) to create quotations.

· Liaising with CSE team to advise on availability and price of parts, which on occasion must be dropped straight to the job site.

· Updating Parts Manager of any pending parts to advise the customer.

· Ensuring technicians have the parts they need

· Warehouse stock checking, monitoring, replenishing & arranging in good order

· Creating an efficient and reliable stock control process/inventory system to minimize lost materials.

· Assisting technicians with the prices of parts.

· Monitoring the office drivers to ensure they have all parts required for the following day.

· Arranging collection of parts in a timely manner to correspond with scheduled jobs.

· Assist with providing new technicians with tools.

· Assisting Business Partners when necessary for any ad hoc tasks or projects.

· Follow up with suppliers for parts prices by phone & email

3.

Key Competencies:

• – ability to prioritise workload accordingly and use initiative.
• - understands technical aspects of work and maintains technical knowledge.
• - analyses issues and breaks them down into their component parts with a logical and methodical approach.
• – speaks clearly, fluently and in an effective manner.
• - writes in a clear and concise manner, using appropriate grammar.
• – good interpersonal skills and interacts with others in a sensitive and effective way.
• – maintains effective work behaviour and patience in the face of setbacks or pressure.
• – maintains attention to detail under pressure.

4.

Communications and Working Relationships:

Will require regular contact with technicians, managers, business partners & suppliers.

5.

Framework, Boundaries and Responsibility:

Can escalate matters to management/business partners where necessary.

The Person

6.

Qualifications:

7.

Knowledge & Experience:

• 2+ years previous experience in a purchasing role within the UAE
• Previous experience with data entry & encoding parts
• Previous experience with Microsoft Dynamics would be a distinct advantage

8.

Skills and Personal Qualities:

• High sense of personal integrity.
• Well organised and ability to schedule and prioritise work accordingly.
• Proficient IT skills.
• Trustworthiness, professional and ethical in all that they do.
• Ability to communicate at all levels.
• Ability to work as a team or on own initiative.

9.

Package

• Competitive salary + performance based bonus
• Monthly flight ticket cash- 150 dhs a month, once visa completed
• Transport to and from work from most areas of Dubai (Not other Emirates)
• 30 days’ vacation per year
• Positive working environment in British company
• Medical insurance
• Uniform provided