Executive Assistant/Office Manager

MAIN RESPONSIBILITIES:

• Provide high-level administrative support to the Manager, managing calendars, scheduling meetings, and handling correspondence.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Act as a liaison between the Manager and internal/external stakeholders, ensuring effective communication and follow-up on requests or inquiries.
• Manage travel arrangements, including booking flights, accommodations, and preparing detailed itineraries if arise.
• Prepare and edit correspondence, reports, and presentations on behalf of the Manager.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Anticipate the needs of the Manager and proactively address issues to ensure smooth day-to-day operations.
• Assist in coordinating special projects and strategic initiatives under the direction of the Manager.
• Ensure the office of the Manager runs efficiently by streamlining processes and implementing best practices.
• Prioritize and manage multiple tasks simultaneously, demonstrating strong time management and organizational skills.
• Collaborate with other administrative staff to support the overall needs of the executive team and the organization.

MINIMUM REQUIREMENT

• Minimum of 2+ years of experience as an Executive Assistant or in a similar role supporting top-level management.
• Bachelor’s or Master’s degree or equivalent.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.
• Experience working closely with senior-level officials, internal and external stakeholders.
• Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers.
• Discretion and the ability to handle confidential information with integrity.
• Expertise in managing executive calendars from multiple global time zones.
• Collaborative and interpersonal skills to work effectively with a large variety of personalities.
• Have a positive attitude and the ability to remain calm under pressure.