Job Description
Finance and Administration Manager
The Finance and Administration Manager assumes a pivotal role in directing and overseeing the financial, administrative, and procurement functions within the organization. This role entails meticulous management, strategic planning, and adherence to regulatory standards to ensure operational efficiency and alignment with the company's objectives.
Key Responsibilities:
Financial Planning and Analysis:
- Lead and oversee the development, implementation, and management of financial planning, budgeting, forecasting, and reporting processes, including meticulous tender budgeting and proposal for business development.
- Construct and maintain robust financial models instrumental in decision-making processes and tender propositions.
Financial Policies, Controls, and Compliance:
- Develop and enforce comprehensive financial policies, procedures, and controls ensuring strict compliance with accounting standards, regulatory requirements, and tender-related guidelines.
- Monitor and ensure adherence to tender-related regulations, fostering a culture of compliance within the organization.
Day-to-Day Financial, Office and Procurement Operations:
- Supervise and manage accounts payable, accounts receivable, general ledger, and other financial operations while overseeing HR admin, procurement activities and vendor management, including performance evaluations and tender-related financial operations.
Audits, Reporting, and Tender Preparation:
- Collaborate with external auditors for annual audits, internal control assessments, and compliance reviews, ensuring meticulous preparation and review of various financial reports, including tender-specific financial reports.
HR Admin and Finance Oversight:
- Provide oversight for HR admin and finance functions, resolving employee queries related to HR admin, payroll, and tenders, ensuring smooth operations, particularly regarding HR aspects of tender projects.
Process Improvement, SOP Implementation, and Tender Proposals:
- Identify opportunities for process enhancements and implement Standard Operating Procedures (SOPs) specifically related to tender processes, conducting regular process audits, and ensuring SOP compliance.
Collaboration, Project Management, and Tender Budget Allocation:
- Collaborate with department heads to optimize workflows, enhance efficiency, and align budgets with tender requirements, managing project-based payroll processes in line with tender project timelines and budget allocation.
- Note: Flexibility to undertake additional responsibilities as per evolving work dynamics within the company.
Reporting Responsibilities:
- Prepare and oversee a comprehensive array of financial reports, including but not limited to financial planning and budgeting reports, procurement and vendor management reports, fixed assets register, internal control and audit reports, income statements, budget vs. actuals reports, financial performance reports, financial forecast reports, financial ratios analysis, statements, expense reports, vendor and employee-related reports, payroll compliance reports, and various other financial documents as per specific requests and organizational requirements.
Qualifications:
- Bachelor's degree in Finance, Accounting, Business Administration, or related field; Master's degree or relevant professional certification (e.g., CPA, CFA) is preferred.
- Proven 5 years of experience in a similar managerial role demonstrating expertise in financial management, administration, and procurement, preferably within IT service company.
- Proficiency in financial software and tools, excellent analytical skills, attention to detail, and a comprehensive understanding of regulatory standards and compliance requirements.
- Strong leadership, communication, and interpersonal skills essential for effective collaboration and team management.
- Ability to multitask, prioritize effectively, and work under pressure in a dynamic environment.
