Logistics and Office Administrator

As a Office and Logistics Administrator you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will be required to assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

• Answer phone calls professionally and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake receptionist duties
• Get pricing from Logistics partners
• Issue orders to Logistics partners
• Track shipments
• Clear shipments from Sea and Air ports
• Coordinate Timely Payments to Logistics Partners
• Book Couriers
• Coordinate Timely Payments with Couriers
• Prepare and issue cheques
• Record and document petty cash
• Do minutes of meetings
• Coordinate with DEWA & ETISALAT for office and store requirements

Requirements and skills

• Have proven work experience as an Administrator and Logistics personnel
• Have a positive and energetic attitude at all times in the work place!
• Be extremally organized
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Excellent in Ms Word
• Excellent in Ms Excel
• Excellent in Ms Outlook
• High school diploma