Office Admin

UKR Sea Shipping LLC is looking for a reliable Office Admin/Purchase Assistant.

• Candidates willing to join immediately only need to apply
• Candidates with canceled Visa or Visit Visa would be preferred
• Qualified Female Candidates are encouraged to apply

As an Office Admin, you will be responsible for welcoming visitors, coordinating meetings, and appointments, directing various administrative projects, and various duties of the company. Assist purchasing department and work closely with our leadership team by handling clerical duties, coordinating calendars, and being highly productive.

Responsibilities:

• Ensure adherence to relevant company procedures and policies
• Make travel arrangements for the senior managers
• Create and update databases and records for financial information, personnel, and other data.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Submit reports and prepare proposals and presentations as needed
• Assist colleagues whenever there is an opportunity to do so.
• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Completes operational requirements by scheduling and assigning employees and following up on work results.
• Provide administrative support.
• Organize, compile, and update company personnel records and documentation
• Maintain schedule and coordinate calendar activities
• Working with the purchasing manager to run the purchasing department
• Performing vendor research and selection to enhance profitability, reduce operating costs and boost efficiency
• Managing purchase orders, overseeing shipping schedules, and maintaining purchase records
• Create reports for senior management
• Welcoming visitors and directing them to the relevant personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, resumes, and presentations.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Performing other relevant duties when needed.

Requirements and skills:

• Bachelor’s degree in business, administration, or a related field.
• 2 or more years’ proven experience as an Office Admin or Purchase Assistant.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles.
• Fluent in English
• Qualified Female Candidates are encouraged to apply