The ideal candidate will be responsible for maintaining a clean and organized office environment, supporting various departments with administrative tasks, and ensuring the overall well-being of the workplace.
Key Responsibilities:
1. Cleaning and Maintenance:
· Perform daily cleaning tasks, including sweeping, mopping, dusting, and sanitizing all areas of the office.
· Ensure restrooms are clean, well-stocked, and maintained throughout the day.
· Handle waste disposal and maintain a tidy and presentable workspace.
· Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
2. Front Desk Duties:
· Greet and assist visitors in a professional and friendly manner.
· Manage incoming calls, direct them to the appropriate person or department, and take messages as needed.
· Handle incoming and outgoing mail, packages, and courier services.
3. Office Assistance:
· Assist in setting up meeting rooms and preparing them for scheduled events or gatherings.
· Help in arranging office furniture and equipment as needed.
· Monitor and replenish office supplies, such as stationery, pantry items, and toiletries.
· Update appointment calendars and schedule meetings/appointments
4. Errands and Deliveries:
· Run office-related errands, such as purchasing supplies or delivering documents.
· Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
· Handle incoming and outgoing mail, packages, and other deliveries.
5. Support to Various Departments:
· Provide assistance to different departments with basic administrative tasks such as filing, photocopying, collating and other adhoc tasks as assigned.
· Collaborate with colleagues to ensure a smooth and efficient workflow.
6. Attributes:
· Punctual and reliable.
· Attention to detail in cleaning and organizational tasks.
· Initiative to identify and address areas that need cleaning or improvement.
· Professional and courteous demeanour.
Qualifications:
· Minimum High School diploma or equivalent.
· Proven experience in a similar role will be an added advantage.
· Ability to prioritize tasks and manage time effectively.
· Good communication and interpersonal skills.
· Physical stamina and ability to lift and move moderate weights.
