Personal Assistant to CEO

Full job description

Key Responsibilities:

• Administrative Support:
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, including emails, phone calls, and written communication.
• Prepare reports, presentations, and other documents as required.
• Personal Tasks:
• Assist with personal errands and tasks, such as shopping, travel arrangements, and household management.
• Coordinate family schedules and activities.
• Manage personal expenses and budget tracking.
• Travel Coordination:
• Arrange travel itineraries, accommodations, and transportation.
• Prepare travel documents and ensure all arrangements are confirmed.
• Event Planning:
• Organize and coordinate events, both professional and personal.
• Handle logistics, guest lists, invitations, and on-site support.
• Information Management:
• Maintain confidential files and records.
• Conduct research and compile information for meetings and projects.
• Office Management:
• Order office supplies and manage inventory.
• Ensure the office environment is organized and efficient.
• Communication Liaison:
• Act as the primary point of contact between the manager/executive and internal/external clients.
• Relay messages and information promptly and accurately.
• Project Support:
• Assist with special projects and assignments as needed.
• Provide support to other team members during peak periods.

Qualifications:

• Education: High school diploma required; Associate or Bachelor’s degree preferred.
• Experience: Proven experience as a personal assistant, executive assistant, or similar role.
• Skills:
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle confidential information with discretion.
• Problem-solving skills and the ability to work independently.

Personal Attributes:

• High level of professionalism and attention to detail.
• Strong interpersonal skills and the ability to build relationships.
• Adaptable and flexible to changing priorities.
• Ability to work under pressure and meet tight deadlines.

Working Conditions:

• Full-time position with potential for occasional overtime.
• May require travel and flexibility in working hours.
• Primarily office-based with occasional off-site tasks.

Job Type: Full-time