Procurement Assistant

Job Description:

• Identify, evaluate, and maintain relationships with suppliers and vendors.
• Negotiate terms and conditions to secure favorable agreements and pricing.
• Regularly assess vendor performance to ensure adherence to quality, cost, and delivery standards.
• Generate and process purchase orders in accordance with project specifications and budget constraints.
• Collaborate with project managers and engineers to determine procurement needs and specifications.
• Ensure accuracy and completeness of purchase orders, including quantities, specifications, and delivery timelines.
• Maintain detailed and organized procurement records, including contracts, purchase orders, and vendor correspondence.
• Assist in the preparation of reports and documentation required for project audits and compliance.
• Conduct cost analyses and comparisons to identify cost-effective procurement options.
• Monitor and control project procurement budgets, working closely with the finance department.
• Collaborate with the quality control team to ensure that procured materials and services meet established standards.
• Address and resolve any quality issues related to procurement.
• Work closely with project managers, engineers, and other stakeholders to understand project requirements.
• Communicate effectively with vendors, ensuring clarity on specifications, delivery schedules, and quality expectations.
• Coordinate logistics for timely delivery of materials to project sites.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in procurement or a related field, preferably in a construction or civil engineering environment.
• Familiarity with civil engineering terminology, materials, and processes.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple tasks.

Qualifications:

• Ability to work independently and collaboratively in a team.
• Excellent written and verbal communication skills.
• Detail-oriented with a focus on accuracy.
• Proficiency in using procurement software and Microsoft Office Suite.