Job Description

Job Profile:

  • Procurement Specialist responsibilities include researching new suppliers, ensuring that all purchased products and materials meet the specifications, and negotiating with vendors as needed.
  • Ultimately, the Procurement expert will understand the needs of our organization and ensure we achieve our supply goals in a timely manner.
  • He/she is accountable for the procurement of consultancy services based on Procurement Rules and Procedures.

Key Responsibilities & Accountabilities:

  • Create appropriate bids for new projects.
  • Be able to support managers' relationships with suppliers and negotiations.
  • Be able to advise on compliance with Public Contracts Regulations as well as the legislative requirements.
  • Be able to write reports of a project's results and present recommendations.
  • Provide continual evaluation of how a project is sticking to budget. If there are variations, a procurement consultant must implement corrective actions.
  • Participate in the meetings with PEs and other forums, to provide necessary guidance and support on procurement issues.
  • Review ToRs, EOIs and RFP (with technical assistance).
  • Review consultancy services procurement notices and ensure wide dissemination of procurement opportunity.
  • Review REoIs, TOR, Short lists, RFPs etc.
  • Support opening of EoIs, preparation of technical and financial proposals and the management of the proposal opening process and preparation of the minutes of the proposal opening.
  • Advise PEs in conducting contract negotiations and provide guidance on matters that could be negotiated..
  • Render advise on preparation and issuance of award notification to successful firm and publication of award notification in accordance with required provisions of Law.
  • Advise PEs with contractual matters that may arise - amendments to contract, extensions and any other related issue.
  • Review and advise on all correspondence with PEs and for collection of all required documents from the PEs.
  • Support preparation and maintenance of all case files for the assigned procurement cases including filing of all case related documents, safe custody of securities, etc.
  • Give guidance at various stages of procurement to ensure adherence to applicable procurement procedure.
  • Any other task assigned from time to time by Manager/ Director

Qualifications and Experience:

  • Master’s degree in management, administration, economics, public policy, business procurement, supply chain management or any other related fields.
  • Must have at least 10 years of experience management roles within procurement.
  • Having a Certified Procurement Professional (CPP®) certification.

Professional Competencies:

  • Must have the ability to work with individuals and teams in completing tasks that are urgent, high priority and sensitive
  • Must have the ability to think analytically and strategically;
  • Must have the willingness and enthusiasm for working in an environment with many different stakeholders, with varying interests
  • Excellent computer skills in Microsoft Office tools (Word, Excel, Access, and PowerPoint) and Internet use
  • High level interpersonal and relationship-building skills
  • Ability to communicate and work effectively with persons of various cultures and religions
  • Outstanding ability to determine and review priorities, plan and meet deadline
  • Ability and willingness to work in a high pressure environment and insecure post-conflict environment
Job Overview
Job Posted:
1 week ago
Job Expire In:
2w 34s
Job Type
Full Time
Job Role
Executive
Education
Bachelor Degree
Experience
2 Years