Receptionist

We are seeking a highly organized and proactive Admin Assistant/Receptionist to join our dynamic Real Estate team. The ideal candidate will play a crucial role in ensuring the smooth administrative operations of the company.

Responsibilities:

Reception and Front Desk Management:

• Greet and welcome visitors with a positive attitude.
• Answer and direct incoming calls promptly and professionally.
• Manage the reception area, ensuring cleanliness and a welcoming atmosphere.
• Handle inquiries and provide basic information about the company.

Listing Management:

• Have full knowledge and proficiency in managing property listings on popular real estate portals such as Bayut, Property Finder, and Dubizzle.
• Update property details, images, and availability on these platforms regularly.
• Monitor and respond to inquiries from potential clients through online portals.

Contract Preparation:

• Prepare and draft contracts related to property transactions, leases, and agreements.
• Ensure accuracy and completeness of contract details.
• Coordinate with relevant parties for the timely completion and signing of contracts.

Administrative Support:

• Assist in general administrative tasks to ensure the smooth functioning of the office.
• Manage and organize office documentation and records.
• Coordinate with other departments for seamless collaboration.

Client Interaction:

• Engage with clients in a professional and courteous manner.
• Assist clients with inquiries and direct them to the appropriate contacts within the company.
• Maintain a positive and customer-centric approach in all interactions.

Requirements:

• High school diploma or equivalent. Additional qualifications in office administration or a related field are a plus.
• Proven UAE experience as an Admin Assistant or Receptionist in a real estate setting.
• Familiarity with property listings on real estate portals is essential.
• Proficient in using real estate portals such as Bayut, Property Finder, and Dubizzle.
• Strong computer skills, including MS Office Suite.
• Excellent verbal and written communication skills in English.
• Ability to communicate effectively with clients, team members, and stakeholders.
• Exceptional organizational and multitasking abilities.
• Attention to detail and accuracy in contract preparation.
• Maintain a professional appearance and demeanor.
• Uphold confidentiality in handling sensitive information.