Receptionist cum Admin Assistant
1. Check, administer, purchased of Office requirements (office stationaries, printer supplies, computers/laptop, groceries, water etc.)
2. Coordination and processing all gate & or vehicle pass request for each respective projects site for staff/suppliers/ manpower sub-contactor.
3. Supervises all company vehicle renewals and rent a car for office/site staff as required.
4. Prepare all undertaking letters for HSE/Main contractor/client as required.
5. Prepare office Internal memos and letter correspondence as per instruction.
6. Arrange/request staff business cards to supplier.
7. Check/pay online the recharge Salik company account.
8. Check and submission to Finance manager all utility bills (Dewa, Du, Etisalat) before payment.
9. Arrange/order food for staff as per instruction.
10. Arrange meeting and appointment schedule of GM as per instructions.
11. Post job description on job site & schedule applicants interview as per HR Manager/GM instruction.
12. Coordination to IT all related staff concerns with emails, internet/printer/server connection, Microsoft 365 accounts, Antivirus.
13. Coordinates company website updates to IT.
14. Coordination of Yearly renewal of PO Box, Vehicle license RTA Mulkiya, Establishment Card & Medical/ILOE Insurance.
15. Maintain/updates all company subscriptions username & passwords (Go daddy emails, Azure server, website, computers/laptops. Drive7 vehicle apps)
16. Assistance to Project manager, Finance/HR manager and General manager.
17. Assigned to other admin/accounts task as required, and can able to coordinate/attend with each team related to admin requirements.
18. Preferred applicants from Philippines and can join asap.
19. Salary will be discussed upon final interview.
Accounts related work report to Finance Manager:
1. Summarize and prepare office staff and site staff monthly timekeeping for WPS.
2. Prepare monthly site overtime reports if any.
3. Check & prepare monthly reports for all site projects reimbursement material expenses, monthly staff petrol & weekly food.
4. Cash/Cheque collection atm deposit as per instruction.
5. Handles petty cash funds as per instruction.
6. Coordination/request of vendor/supplier – Tax Invoice, Delivery Note, Receipts.
7. Reconciliation of Vendor/supplier Statement of account & Tax Invoice against approved LPO’s.
8. Assistance of VAT related reports to Finance Manager.
9. Prepare/Reconcile reports of all outside manpower timesheets vs. site supervisor approved timekeeping attendance.
10. Release of approved supplier cheque payments as per instruction.
Job Types: Full-time, Permanent
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