Job Description
Full job description
Location: Dubai, UAE
Languages Required: Fluent Arabic, Fluent English, Third Language Preferred
Position Overview:
Our client is seeking a highly skilled and experienced Secretary to join their team in Dubai. The ideal candidate will be fluent in Arabic and English, with the ability to speak a third language being a significant advantage. This role requires an individual with exceptional communication skills and a proven track record in secretarial work. The Secretary will play a pivotal role in ensuring smooth administrative operations and providing comprehensive support to the executive team.
Key Responsibilities:
- Administrative Support: Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Communication: Serve as the primary point of contact for internal and external communications, effectively managing correspondence in Arabic and English.
- Documentation: Prepare and edit documents, reports, and presentations in both Arabic and English. Maintain and organise electronic and paper records, ensuring accuracy and confidentiality.
- Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Office Management: Oversee office operations, including managing supplies, equipment, and facilities to ensure a well-functioning work environment.
- Client Interaction: Greet and assist visitors, clients, and stakeholders with professionalism and courtesy.
- Task Management: Prioritise and manage multiple tasks and projects simultaneously, ensuring deadlines are met.
- Support Services: Assist in special projects and perform additional administrative duties as required.
Qualifications:
- Language Proficiency: Fluent in Arabic and English; knowledge of a third language is highly desirable.
- Experience: Minimum of 3 years of experience in a secretarial or administrative role.
- Education: High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
- Communication Skills: Outstanding verbal and written communication skills, with the ability to interact effectively with individuals at all levels.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Organisational Skills: Excellent organizational and multitasking abilities, with a keen eye for detail.
- Professionalism: High level of professionalism, integrity, and discretion in handling confidential information.
- Interpersonal Skills: Strong interpersonal skills with the ability to work collaboratively and build positive relationships.
Benefits:
- Accommodation: Company-provided accommodation.
- Transportation: Company-provided car.
- Salary: Competitive salary and benefits package.
- Professional Growth: Opportunities for professional growth and development.
- Work Environment: Dynamic and multicultural work environment.
INishative & Co are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
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