Technical Tender Document Controller

Job Title: Technical Tender - Document Controller

A medium sized specialist coating company based in the Sharjah Free Zone, UAE requires a Technical Tender - Document Controller for managing and supervising the preparation and issue of Tender and Project specific documents relating to the supply and application of High Voltage Insulator Coating (HVIC).

The Location

Sharjah Free Zone, Sharjah, UAE

The Role

The Sr. Technical Tender - Document Controller will be responsible for review of all client requirements pertaining to the Tender for supply and application of high voltage insulator coating, preparation of documents which meet the client requirements and issue of same to contractors / clients for obtaining approvals. These may be summarized in the following key tasks:

Key Tasks and Responsibilities:

• Responsible for review of all clients issued tender documents.
• Prepare Tender quotations in line with technical documents ensuring these meet client specifications.
• Prepare project specific technical documents ensuring these meet client specifications.
• Liaise with HVIC material supplier for their stamp and approval of project specific technical documents.
• Maintenance and analysis of quotations files.
• Preparation of QA/QC / inspection documents to expedite early approval and accuracy of document prior to issue.
• Maintain all QA/QC documentation in a clear and accessible format.
• Maintain personnel training records in coordination with site supervisors.
• Identify unique QC requirements like Coating Testing, preservation & cleanliness from commencement to completion.
• Provide interpretation of applicable code specifications and customer requirements. Any deviation, clarification and waivers are to be highlighted and documented.
• Initiate Non-Conformance reports or identify issues/concerns, implement correction & corrective action as required, Initiate 'Fit for Purpose' evaluation for non-conforming items and to assist / advise the Plant Manager.
• Liaise with the Third-Party Inspectors and Client representatives on documents specified to seek verification, assessment and appraisal of their conformity and fitness to the codes and regulations.

· Assist in recruiting suitable sprayers and coordinating onboarding and training requirements.

· Maintain records of on-site Health and Safety and quality checks / records during execution and completion of each project.

· Provide regular reports to the Executive Directors, Site Manager and the Technical Manager on a regular basis.

· Ability to work on own initiative and report to Managers / Directors.

· Ensure cost controls and work within set contract operating budgets.

· Liaise with clients, their third-party inspectors, local equipment suppliers, specialist fabricators and equipment maintenance companies etc.

Knowledge, Skills and Abilities:

· Experience in Tender / quotation preparation and issue.

· Knowledge of contract terms and conditions.

· Highly proficient communicator in both written and spoken English (very critical).

· Computer skills – MS Office, MS Teams, MS SharePoint, Outlook etc

· Excellent knowledge of WORD, EXCEL, ADOBE ACROBAT, CAD etc.

· Skilled in the preparation of Method Statements and Quality Plans.

· Skilled in liaison with client and contractors regarding requirements of work projects.

· Experience in project management and planning.

· Attention to detail and flexibility to meet critical deadlines.

Qualifications:

· A recognised qualification such a University Degree – Preferably Mechanical or Chemical / Electrical

· On hand experience in Industrial / Protective Coatings (an advantage).

· Excellent written, verbal and inter-personal communication and presentation skills.

· Previous work experience in the Coatings, Power or Construction (EPC) sectors will be an advantage.

· Good IT and Computer skills (especially e-mails, MS Office, written and verbal communication at international level).

Emoluments

Salary depending on qualification and experience.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities and working hours from time to time, as needed.