Leading 3D printing company in Dubai, looking for an experienced Admin Secretary ( min. 6years experience in UAE)
Job description;
Handle and manage all incoming and outgoing correspondence, including emails, letters, and phone calls.
Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.
Schedule and coordinate meetings, conferences, and travel arrangements for the management team and for Director.
Prepare and distribute meeting agendas, minutes, and other necessary documents.
Assist in the preparation of reports, presentations, and other business documents.
Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.
Greet and assist visitors, directing them to the appropriate person or department.
Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.
Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.
Assist in the planning and execution of company events and employee engagement activities.
Collaborate with other company staff to ensure efficient office operations.
Organising and maintaining the CEO’s diary and making appointments
Provide daily update to the CEO regarding daily business operations
Compile Daily, Weekly, Monthly Operations Report for the CEO and quarterly/annual/other reports for the Board of Directors.
Dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies, taking dictation, typing minutes and meeting reports.
Liaising with clients, suppliers, advisors, shareholders, intercompany in charge and other staff.
Organising and attending meetings and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas.
