Administrative Officer

Manage office supplies stock and place orders

• Prepare regular reports on expenses and office budgets/ Petty cash
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients both phone and email and digitally
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for

the director, some of which may have organizational impact.

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters,

personal correspondence, and other tasks that facilitate the Director's ability to effectively lead the company.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful

completion, often with deadline pressures.

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans and initiatives
• Works with the Strategic Initiatives team in coordinating the Director's outreach activities
• Follows up on contacts made by the Director and supports the cultivation of ongoing relationships