Founded in 2011, with the vision of making a mother’s life easier, Mumzworld has pioneered a revolutionary and gold standard e-commerce shopping experience for all things mother, baby and child in the Middle East region.
Today, Mumzworld prides itself with being the premier, trusted and definitive source of mother baby and child products in the region, with the largest unique range of products. Mothers are at the heart of our brand. We not only strive to ensure that they make the most informed purchase decisions and receive a delightful, seamless and unique online experience, but also that they are empowered and engaged by the most supportive bilingual community. From the region, and for the region, we have impacted a community of over 2,000,000 Mumz and growing. Mumzworld has received numerous international and regional awards, anchoring it as the leader in its space. We are always on the lookout for the smartest, most ambitious talent who share our vision to build a best in class vertical ecommerce business, who are interested in contributing to the larger community and who believe that the only way to build great businesses is by being smarter, faster and more innovative than anyone else. We look for team players who are modest, understated, yet create a loud impact with their results. If that is you, we’d love to chat.
This role requires a combination of organizational skills, discretion, and the ability to handle a wide range of tasks efficiently. The Executive Assistant serves as a key point of contact between the executive and internal/external stakeholders, helping to ensure smooth operations and effective communication.
HERE’S A SNAPSHOT OF WHAT YOUR RESPONSIBILITIES WOULD INCLUDE:
● Scheduling and coordinating appointments, meetings, and events for the executive.
● Prioritizing and managing the executive's calendar to optimize their time.
● Acting as the primary point of contact for the executive, screening and managing phone calls, emails, and other correspondence.
● Drafting and proofreading emails, reports, and other documents on behalf of the executive.
● Arranging and coordinating travel plans, including flights, accommodations, and transportation.
● Preparing travel itineraries and ensuring all necessary arrangements are in place.
● Preparing meeting agendas, materials, and presentations.
● Attending meetings, taking minutes, and distributing relevant information to participants. ● Organizing and maintaining files, records, and documents in both electronic and physical formats.
● Keeping confidential information secure and handling sensitive matters with discretion.
● Anticipating potential issues and proactively addressing them.
● Resolving administrative problems by collaborating with team members and other departments.
● Building and maintaining positive relationships with internal and external stakeholders.
● Serving as a liaison between the executive and various departments within the organization.
YOUR SKILLS WOULD INCLUDE:
● Time management
● Communication proficiency
● Technological proficiency
● Problem-solving
● Organization and attention to detail
PREFERRED QUALIFICATIONS:
● Bachelor's degree preferred.
● Proven experience as an executive assistant or in a similar role.
● Exceptional organizational and time-management skills.
● Strong written and verbal communication skills.
● Proficiency in office software (e.g., Microsoft Office Suite).
● Ability to handle confidential information with discretion.
● Flexibility and adaptability to changing priorities.
● Professional demeanor and strong interpersonal skills.
WE ARE KEEN TO WORK WITH TALENT THAT:
…. Has an entrepreneurial spirit and craves a high-growth, fast-paced innovative environment seeking to disrupt the ecosystem positively.
…. Prioritizes team culture and people management above all else, recognizing the value of establishing an effective organization and internal process to drive business results.
…. Is a positive team-player who thrives on challenges, the opportunity to problem solve, build/create and have the mindset that no job is too small.
…. Is analytical and data driven.
This is your chance to be a part of the No.1 E-commerce organization for Baby, Mother and Child products across the GCC and be a part of a dynamic team working towards taking the organization to its next quantum leap. We need brains, ambition, grit and passion to continue helping Mumz everywhere and to help make their lives easier.
