We are looking for an executive secretary who will be responsible for providing a high – level administrative support to executives within the organization. Involve day to day operations, facilitating communication, and ensuring efficient workflow.
Key Responsibilities:
1- Calendar Management:
- Coordinate and manage executives’ calendars, schedule appointments, and arrange meetings.
2- Communication Handling:
- Screen and prioritize incoming calls and emails, responding on behalf of executives when appropriate.
- Draft, edit, and proofread correspondence and reports.
3- Meeting Coordination:
- Arrange and coordinate meetings, conferences, and events, including logistical details and necessary materials.
4- Document Preparation:
- Prepare and format documents, presentations, and reports using various software tools.
5- Travel Arrangements:
- Organize and book travel arrangements, including flights, accommodations, and transportation for executives.
6- Information Management:
- Maintain organized filling systems, both electronic and physical, to ensure easy access to information.
7- Confidentially:
- Handle sensitive information with discretion and maintain a high level of confidentiality.
8- Interdepartmental Liaison:
- Serve as a liaison between executives and various departments, ensuring smooth communication and collaboration.
9- Task Prioritization:
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
10- Expense Management:
- Track and reconcile executive expenses, preparing reports for review.
Experience:
- Minimum 5 years in UAE and is familiar with business and executive procedures.
Qualifications:
- Proven experience as an executive secretary or similar role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in office software (Microsoft Office Suite).
- Discretion and trustworthiness due to the sensitive nature of the role.
Educations:
A bachelor’s degree in business administration or a related field.
