The Human Resources (HR) and Administration functions within an organization serve several important purposes that are essential for the overall success and smooth operation of the business.
Roles & Responsibilities:
· Onboarding and Offboarding: Facilitating the process of welcoming new employees to the organization and handling the procedures when employees leave.
· HR Compliances: Stay updated on labor laws and regulations. Ensure HR practices adhere to legal requirements.
· Recruitment and Hiring: Participating in the recruitment process, which includes sourcing candidates, conducting interviews, and managing the hiring process.
· Payroll Processing: Preparing payroll inputs, ensuring accurate and timely salary and expense claim payments, and managing related documentation.
· Office Management: Managing day-to-day office operations, including facilities, equipment, and supplies.
· Managing Team's Boarding and Lodging: Handling arrangements for accommodations and related logistics for employees or team members, particularly for business trips or relocations.
· Weekly Reports: Preparing and presenting regular reports on various aspects of HR and office management.
· Maintaining Employee Records: Keeping comprehensive records of employee information, such as personal details, performance evaluations, and other relevant data.
· Labor Law Compliances: Ensuring that the organization complies with labor laws and regulations, including employment contracts and workplace policies.
· Employee Engagement and Communication: Developing strategies to engage and communicate with employees, fostering a positive work environment.
· Manage Renewals of Legal Documents: Handling the renewal process for legal documents such as contracts, permits, and licenses.
· Processing Visa and Medical Insurance: Assisting employees with obtaining visas for international travel and managing their medical insurance needs.
· Maintaining Office Petty Cash and Cheques: Handling cash and cheque transactions for office expenses and petty cash needs.
· Refreshment Arrangements for Guests: Managing arrangements for refreshments and hospitality for visitors and guests.
· Manage the Approval of Third-Party Invoices: Reviewing and approving invoices from external vendors and service providers.
· HR Administration: Maintain HR files, records, and databases. Handle confidential HR information with discretion.
· Office Policy Management: Developing and implementing office policies and procedures to ensure a well-organized and compliant work environment.
· Maintaining Employee Health and Safety: Taking measures to ensure the health and safety of employees in the workplace.
Manage Travel Arrangements and Appointments for Management: Handling travel bookings and scheduling appointments for senior management or executives.
Qualifications & Skills:
· A bachelor's degree is required.
· HR Certification required.
· 3+ years of experience in HR and administrative roles.
· Strong knowledge of HR principles and practices within UAE.
· Excellent communication and interpersonal skills.
· Proficiency in MS Office.
Attention to detail and strong organizational abilities.
Job Type: Full-time
Pay: AED4,000.00 - AED6,000.00 per month
