Operations Executive

Duties and Responsibilities

• Proficiency in handling freight inquiries, quotations, and coordination with local, and international clients
• Good Experience in Dubai Trade, Processing of import/export customs declaration arranging transportation and delivery
• Good knowledge of Dubai customs procedures, and Jebel Ali port-related operations.
• Ensure there are adequate air waybill stocks at any given time
• Ensure there are bookings available for usual shipments
• Make additional booking as and when required
• Ensure the packaging is correct and that the documents for the shipments are correct
• Open a job for a new shipment and add details to the manifest
• Manage the ad-hoc bookings before executing the AWB
• Prepare CR list for delivery
• Documentation for Air freight and Sea Freight
• Dock booking for delivery at the airport
• Track the shipment till its arrival at the consignee
• Prepare documents for Dubai Trade submission
• File for claim online as and when the Exit-Entry documents are stamped
• Updating Trackers - Turnover Report, Daily Activity Monitoring, Daily Active File, Microsoft Team.

-analyze, create, and manage logistics plans

-Maintain airline bookings

-Generate and process all necessary documents related to shipment for import/export;

Bill Of Entry(BOE)

Airway Bill(AWB)

Invoice&packing List Shipment Manifest

· Handle multiple sea and air shipments end to end at the same time

· Interact with our customers in arranging their shipments, exceeding customer service expectations.

· Acceptance of goods and maintaining goods transfer from the store to the warehouse and to the airline.

-In the Warehouse, the unloaded Cargo should be checked and tallied with the Transfer Sheet by the Warehouse Supervisor and entered into the system.

-prepares a list of the CR numbers and the documents that must be delivered.

Receiving goods

1 Check the items to see if any prohibited items

2 Fill CR Form and give acknowledgment to the customer

3 Ensure the Delivery note is provided by the customer.

4 All documents mentioned in the quotation are provided by the customer

5 Ensure the marking on packages are correct and the CR number is also mentioned

· Ability to handle both LCL and FCL shipments and hazardous.

· Submit shipping instructions timely and accurate.

· Arranging Customs clearance – BOE - and documentation.

· Ensure documents are timely sent to customers for customs purposes.

· Understand all shipping incoterms for freight shipments.

· Coordinates all warehousing and logistics activities with the logistics team to meet customers' project deadlines and targets.

· Ensure timely movement and delivery of freight to customers.

· Ensure accurate and timely data entry into our operating system.

· Provides support to the sales team for customer development and maintenance.

· Applies knowledge of Freight Forwarding and freight structure and operations to resolve problems, make decisions, and achieve business objectives.

· Track and trace shipments and provide customers with daily or weekly tracking reports as required. Ensure accurate and timely client invoicing.

Education and Experience requirements

-Degree(Computer Science)/MBA (LOGISTICS )in Business Administration, Supply Chain Management, or relevant field.

-Proven 2 years of experience as a Logistics Coordinator, Logistics Administrator, or a similar role.

-Good understanding and experience in air freight documentation, systems, countries' regulations, airline operations, and airport operations.

Job Skills and Competencies for this position

-Good experience in air freight and freighter loadings

-Experience in air freight consolidations and cost calculations

-Proven implementation and continuous improvement results with operations

-Good command of spoken & written English.

-Good PC skills in MS Word, MS PowerPoint, and MS Excel.

-Communication skills and Self-development.