Personal Assistant to General Manage...

Full job description

Our hotel is looking for a Personal Assistant to General Manager to join our dynamic team.

Responsibilities:

• Handle all administrative tasks for the Executive Office and support other departments as and when assistance is required;
• Monitor administration standards to ensure adherence with corporate guidelines;
• Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are compiled;
• Arrange appointments and meetings for the General Manager and ensure that meeting calendar is up to date.
• Compile and submit management reports in a timely manner.
• Arranging and coordinating meetings, assess priorities of work and assist in organizing General Manager’s own time/calendar.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Attend and record minutes of meetings.
• Arranging holidays, social events and travel arrangements for General Manager as and when required.
• Comply with the hotel’s Corporate Code of Conduct.
• Attend meetings as may be directed by the General Manager to record minutes, compile, transcribe and distribute to other departments.
• Co-ordinate special reservation requests made through the Executive Office.

Who are we looking for?

• Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment.
• Strong communication and human-relation skills.
• Good understanding of hotel operations, practices and procedures.
• Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity.

Job Types: Full-time, Permanent