Admin Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role will involve providing crucial support to ensure the efficient operation of our maintenance division.

Responsibilities:

• Assist in the preparation, review, and management of contracts related to maintenance projects.
• Maintain accurate and up-to-date records of contracts, including amendments, renewals, and terminations.
• Coordinate contract signings and ensure all necessary documentation is completed accurately.
• Communicate with clients, vendors, and internal stakeholders to gather information and resolve inquiries related to contracts.
• Assist in the creation and distribution of reports, presentations, and other documents as needed.
• Manage departmental correspondence, including emails, letters, and phone calls.
• Organize and maintain electronic and physical filing systems for contracts and related documents.
• Support the Manager and team members with various administrative tasks as required.
• Prepare the schedules for technicians and assist with overtime pay calculations

Requirements:

• Proven experience in an administrative role, preferably within an engineering / Contracting / maintenance environment
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Excellent attention to detail and accuracy in all work performed.
• Expertise with G Suite (Docs, Sheets, Slides)
• Exceptional communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prior experience in the landscaping or construction industry is a very big plus
• Associate's or Bachelor's degree in Business Administration, Legal Studies, or related field preferred.

Join our dynamic team and play a vital role in supporting our success. If you meet the qualifications listed above and are eager to contribute your skills to a growing company, we encourage you to apply today!