Administrator

Full job description

JOB DESCRIPTION

Job Title: Administrator

Reports To: Managing Director & Finance Manager

Direct Reports: None

Location: Pitchblack Office, Jebel Ali Industrial 1

Job Summary

Reporting to the Operations and General Manager(s), the role of administrator provides support to the management, our team, and the projects which we deliver. The successful candidate must:

• Have attention to detail - and accuracy within work
• Proficiency in Office365 suite
• Learn quickly
• Be adaptable, flexible and able to prioritise
• Bring a positive attitude and smile to work
• Accounts experience advantageous

Key Tasks and Responsibilities

• Provide administrative support to the team – data entry, filing, scanning, printing;
• Accounts based data entry – bookkeeping, payments, issuance of PO’s, input of bills and expenses as necessary.
• Coordinate cash reimbursements and reconciliation
• Support in the preparation of documentation required for live projects accreditation and access;
• Attend meetings and take notes as required;
• Coordinate and book travel requirements for upcoming projects, project delivery team, and freelancers;
• Manage the office consumable stock levels, oversight of cleaning, waste remove, and restocking pantry;
• Greet visitors, incoming enquiries (calls and emails) and deliver Pitchblack level service to our clients;
• Coordinate appointments, meetings, and manage staff calendars;
• Support client contracting process;
• Create and manage company templates and documents;

Who We Are?

Pitchblack is a Dubai based, Rigging and Drapery Supplier within the Events and Entertainment industry. We straddle the line between live events and construction, as clients bring us complex creative and installation challenges to realise. We provide technical solutions through design, engineering, and delivery on a multitude of scales across the world. We deliver the unthinkable in remarkably short timeframes, showing up for every project with the expertise, tools, and support to ensure success for our team and our clients.

We know that people are at the heart of our team, and our organizational structure is evolving rapidly as we grow at pace. That enables an environment of rapid growth and allows you to develop your own path within the company. As part of the Pitchblack team, no two days will look the same, hours are required to be flexible, and tasks can be both in and outside of your comfort zone.

Job Types: Full-time, Permanent

Ability to commute/relocate:

• Jebel Ali: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your required notice period?