Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
Registering all incoming and outgoing correspondences, Drawings & technical submittal.
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions etc.
Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
Set up/assist document control filing system.
Opening new files in accordance with PQP for each new project
Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room
Chasing up each individual for return of files
Keeping all files in a tidy condition
Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
Update drawings in accordance with Drawing Register.
Electronic-transmission of documents
Assist Site office administration
Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
Successful closeout and handover of documentation as required by line manager
Regular periodic backup (electronic copy) of project documents
