Responsible for the timely, accurate and efficient preparation and management of documents.
Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments
Define a document filing system to enable rapid access of all company documents.
Establish and Maintain a Centralized System for the control of company correspondence.
Standardize the drawing numbering system and coordinate the same with Engineering Department and Sub-Contractors.
Maintain up to date Database Register showing document details and revision status.
Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.)
Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc. and generate internal transmittal for internal circulation of the same.
Co-ordination and control of Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, Subcontractors Documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.
Manage requests for documentation & Maintain confidentiality around sensitive documentation
Qualifications:
Bachelor’s Degree / Diploma Holder
5 years of relevant experience in UAE
Candidates having experience with the reputed contracting/consulting company will only be considered.
Familiarity/on-hand experience with the document control software(s) is must.
