Document Controller

ONLY APPLICANTS WHO CAN JOIN IMMEDIATELY with minimum of 3 – 5 years UAE experience in the same field of INTERIOR FIT OUT industry.

Document Controller Cum Project Coordinator

• Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
• Handles administrative tasks for the project team members to ensure smooth operations
• Distribute the submittals from sub-contractors for internal review
• Submit the project submittals with transmittal cover to the consultant.
• Scan and upload the commented/approved submittals in the project document management system/Server.
• Prepare Files with Proper labelling (with traceability of records)
• Ability to use and operate document management system used (Aconex/Unifier etc.) preferable
• Save project documents/records in established Folder structure.
• Maintain confidentiality around sensitive information on and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
• Ensure to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
• Maintain hard copy references and library of all documents and ensure easy retrieval.
• Daily coordination and follow up with internal team members as well as with the vendors and suppliers
• Receiving documents, logs, transmittals from internal members from different departments.
• Sending Minutes of Meetings to both internal and external stakeholders.
• Creating and maintaining plans/schedules for all the projects
• Coordinate with project managers, clients, contractors, and other stakeholders to ensure smooth project execution.
• Develop project plans, timelines, and monitor progress against them
• Create and maintain project documentation such as schedules, contracts, change orders, and project reports.
• Coordinate project logistics such as site inspections, material deliveries, and installation schedules.