Fika Consultancy is looking for a meticulous Document Controller to join our team in Dubai . The successful candidate will be responsible for managing and maintaining project documentation, ensuring accurate and timely distribution to all relevant stakeholders. This role requires strong attention to detail and organizational skills to ensure that all documents comply with company standards and regulatory requirements.
Job Responsibilities:
Establish and maintain a systematic document control system for all project documentation, including drawings, contracts, specifications, and reports.
Ensure proper categorization, logging, and storage of all project documents in both electronic and hard copy formats.
Manage the distribution of documents to project teams, clients, contractors, and consultants, ensuring timely delivery.
Implement and maintain document control procedures to ensure all documents are reviewed, approved, and controlled efficiently.
Track the status of documents and promptly update or remove outdated or obsolete documents.
Monitor document submission deadlines to ensure compliance with contractual obligations.
Record and file all project-related correspondence, including emails, letters, and meeting minutes.
Manage internal and external document flows, maintaining confidentiality and proper distribution of sensitive information.
Utilize document control software systems such as Aconex, EDMS, and SharePoint to upload, update, and retrieve project documents.
Provide document control support to project teams, assisting with report preparation and submission.
Coordinate with engineers, project managers, and contractors to ensure proper documentation flow throughout the project lifecycle.
Ensure compliance with project-specific, contractual, and regulatory documentation requirements.
Prepare documents for audits and ensure easy retrieval of records.
Perform regular audits of the document control system to maintain accuracy and completeness.
Key Qualifications:
Bachelor’s degree in Business Administration, Engineering, or a related field is preferred.
3+ years of experience in document control, ideally in the construction or MEP contracting industry.
Familiarity with document control standards and procedures in the construction industry.
Proficient in document control systems like Aconex, SharePoint, and EDMS.
Excellent organizational skills with attention to detail and accuracy.
Ability to manage large volumes of documents and maintain an organized filing system.
