Personal Assistant to CEO

We are currently looking for a Personal Assistant , who is outstanding, well experienced and who has extraordinary organizational skills to support our CEO concerning his professional and personal management of his work life.

Duties and Responsibilities:

• Answer phone calls or messages received and direction on behalf of the CEO via whatsapp, email or social media accounts.
• Record notes and messages for the CEO
• Schedule and arrange meetings and conferences
• Responding to clients inquiries when required which might be related to his Real Estate, Jewelries and Fur Coats Businesses.
• Post photos of jewelry, luxury bags and furs on instagram and facebook.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Manage travel arrangements and itineraries on behalf of the CEO
• Read and write correspondence in mail or email form
• Managing and organizing diaries, and scheduling appointments, meetings, and events
• Taking meeting minutes
• Guaranteeing a steady stream of clients by actively engaging in marketing and promotional activities
• Keeping and maintaining efficient and accurate filing systems.
• Photocopying and keeping an accurate and up-to-date record of sales documents.
• Gathering, preparing, and processing documents, such as sales contracts, purchase agreements, and deeds.
• Assisting CEO at anytime
• Plan travel, including flights, accommodation and ground transportation

HQ Real Estate offers:

• Attractive Salary
• Residence Visa & Medical insurance
• Positive working environment

Qualifications:

• Native Russian Speaker
• Preferably with Sales Experience
• Should have 1 year experience working as a Personal Assistant in UAE
• Should have basic knowledge on posting photos on Instagram/ Facebook Account
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by CEO
• Excellent command of spoken & written English.
• Trustworthy and a leader and team player.
• Proficient in Microsoft applications, primarily Word, Outlook, and Excel.