Property Management Administrator -...

We are looking for a dynamic, dedicated and detail-oriented Property Management Administrator to join our real estate team in Dubai, UAE. The ideal candidate will be responsible for providing administrative support to the property management team in overseeing the day-to-day operations of residential and/or commercial properties. This role involves coordinating various tasks to ensure the smooth functioning of rental properties and fostering positive relationships with tenants and property owners.

Responsibilities:

• Responsible for overseeing the company's rental portfolio.
• Responsible in utilizing property management software like Propspace.
• Serve as a primary point of contact for tenants, responding to inquiries, addressing concerns, and facilitating communication between tenants and property management.
• Assist in lease preparation, renewal, and termination processes. Ensure accurate and up-to-date lease documentation.
• Monitor rent payments, follow up on delinquent accounts, and coordinate eviction proceedings when necessary.
• Receive maintenance requests from tenants, dispatch appropriate vendors or maintenance personnel, and ensure timely resolution of issues.
• Conduct regular property inspections to assess maintenance needs, ensure compliance with lease terms, and identify potential issues.
• Assist in budget preparation, track expenses, and process invoices related to property operations. Calculating rental refunds of the moving out tenants (if any).
• Maintain accurate records of leases, maintenance activities, financial transactions, and tenant communications.
• Coordinate with contractors, suppliers, and service providers to ensure quality service delivery and adherence to contract terms.
• Support marketing efforts to attract prospective tenants, including listing vacancies, scheduling showings, and conducting tenant screenings.
• Ensure compliance with local, state, and federal regulations governing rental properties, including fair housing laws and building codes.
• Prepare regular reports on property performance, including occupancy rates, rental income, expenses, and maintenance activities.

Salary:

AED 4,500 to 5,000 per month inclusive of fixed allowances.

Additional benefits: Visa, Medical Insurance, Laptop, Mobile, Data and Calling plan

Requirements:

• Valid UAE driver's license.
• Bachelor's degree in business administration, real estate, or related field preferred.
• Previous experience in property management, real estate administration, or related roles.
• Strong communication skills, both verbal and written.
• Excellent organizational and multitasking abilities.
• Proficiency in property management software like PM Propspace.
• Knowledge of landlord-tenant law and property management best practices.
• Ability to work independently and collaborate effectively within a team.
• Attention to detail and commitment to delivering high-quality service to tenants and property owners.
• Willingness to work occasional evenings or weekends, especially during emergencies or peak leasing periods.

Application Question(s):

• How many years of work experience do you have with Property Management in Real Estate?