Roles and Responsibilities
· Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
· Attend meetings and keep minutes
· Receive and screen phone calls and redirect them when appropriate
· Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
· Handle confidential documents ensuring they remain secure
· Prepare invoices or financial statements and provide assistance in bookkeeping
· Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
· Maintain electronic and paper records ensuring information is organized and easily accessible
Skills and Requirements
· Minimum of 1 year experience as executive secretary or similar administrative role
· Proficient in MS Office and “back-office” software
· In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
· Excellent organizational and time-management skills
· Outstanding communication and negotiation abilities
· Integrity and confidentiality
