Secretary cum Accounts Assistant

Full job description

• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen and forward incoming/ outgoing calls, emails and etc.
• Provide basic and accurate information in-person and via phone/email.
• Ensure that the reception area is tidy and presentable at all times.
• Monitor office supplies of stationaries and other related materials such as pens, forms and brochures.
• Enable to provide Company tax invoices as required
• Daily update of attendance sheet, payments of projects, as well as daily expenses of the company using google sheets.
• Provide updated statement of accounts for the clients ad V.A.T. on google sheets
• Professionally assist others office staff & engineers to meet their requirement such orders, document related reports, drawings and other materials.
• Handle legal paperwork and documentation of company
• Handles business approvals, employees and employer visa services, license renewal and implementation of government mandates.
• Schedules appointments, maintain calendar, allocates sales managers, engineers and staff and labours time
• Prepare reports and time sheets data's and time in and out
• Maintain awareness of key industry trend and pricing as well as development of new services and material changes, rates and quantity.
• Prepares and send inquires, quotations, and LPO's to difference manufacturers, companies and agents
• Handles professionally with integrity all important company records and suppliers credentials
• Accurately deliberate orders and instruct proper protocols required to meet the target dates and deadlines of materials.
• Coordinates with technical engineers required drawings & qty of materials required at sites projects
• Maintain and update accurate reports & records of site materials & inventory of the company
• Establish rules & regulations, policies and procedures of company accordingly to the management of materials getting new projects for the company.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month