Secretary / Document Controller

Full job description

Responsibilities:

• Organize and coordinate day-to-day schedules, including appointments, meetings, and submissions.
• Attend to the needs of the direct manager and the entire department staff.
• Manage communication channels and respond to correspondence appropriately.
• Prepare and send letters to external resources and internal departments, and follow up on replies and correspondences.
• Prepare and manage tender submission documents, ensuring timely and accurate communication with relevant departments to obtain necessary information.
• Receive, review, file, maintain, and distribute related documents, ensuring they are regularly updated and easily accessible.
• Handle and distribute incoming and outgoing mail.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with other departments and external entities.
• Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
• Perform special tasks and duties as assigned.

Requirements:

• Proven experience as a Secretary, Document Controller, or in a similar role within the construction industry.
• Proficient in Microsoft Office Suite.
• Exceptional organizational and time-management skills to manage multiple tasks efficiently.
• Strong communication and interpersonal skills to work collaboratively with team members.
• Excellent written and verbal communication skills.
• Ability to maintain a professional demeanor under pressure and handle confidential information.
• Familiarity with tendering processes and documentation in the construction industry is highly desirable.

Preferred Skills:

• Knowledge of construction industry standards and terminology.
• Experience with document management systems and software.
• Attention to detail and accuracy in document preparation and management.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Experience:

• Secretarial: 2 years (Required)

Language:

• English (Required)