Site Secretary / Document Controller

Full job description

Summary:

We are looking for a highly organized and detail-oriented Site Secretary with experience in hospitality projects to join our team. The successful candidate will play a crucial role in managing administrative tasks and document control processes to ensure the smooth operation of our construction site. This role requires an individual who is proactive, efficient, and capable of maintaining meticulous records while supporting the site management team.

Key Responsibilities:

• Handle daily office operations, including scheduling meetings, managing correspondence, and maintaining records.
• Prepare and distribute reports, memos, and other documents as needed by the site management team.
• Organize and manage both physical and digital filing systems for easy access and retrieval.
• Track and document changes to project plans, schedules, and budgets, ensuring all versions are properly archived.
• Ensure that all documentation complies with company standards and regulatory requirements.
• Facilitate effective communication between the construction site, project management team, and other parties.
• Prepare and disseminate meeting agendas, minutes, and follow-up action items.

Education:

• Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.

Skills and Experience:

• Minimum of 5 years of experience as a secretary or administrative assistant in the construction industry.
• Proven experience working on hospitality construction projects is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction management software.
• Familiarity with document control systems and project management tools.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Detail-oriented with a high level of accuracy.
• Proactive and able to anticipate needs and potential issues.
• Flexibility to work on-site and adapt to changing project demands.

Job Type: Full-time

Pay: From AED4,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• site secretary / document control: 5 years (Required)