Executive Secretary

We are looking for an experienced and dedicated Executive Secretary / Admin Assistant who can provide high-level administrative support to our company's leadership. The ideal candidate will be highly organized, detail-oriented, and skilled in managing a wide range of tasks. This role is an excellent opportunity to be an integral part of our company's success.

Responsibilities:

• Manage and maintain the CEO's schedule, including scheduling appointments, meetings, and conference calls.
• Act as the primary point of contact between the CEO and internal and external stakeholders, including clients, partners, and employees.
• Prepare, edit, and review correspondence, reports, presentations, and other documents on behalf of the CEO.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Conduct research, gather data, and prepare reports and presentations as needed.
• Assist in organizing and distributing materials for board meetings, as well as creating agendas.
• Make phone calls and develop relationship with clients on behalf of the company.
• Screen and prioritize incoming communications, emails, and phone calls, ensuring timely responses and follow-ups.
• Manage general office tasks, such as filing, photocopying, and ensuring office supplies are well-maintained.
• Provide support for special projects and initiatives as directed by the CEO.

Requirements:

• Proven experience as an executive secretary, administrative assistant, or similar role, preferably supporting high-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills. (English & Arabic)
• The ability to handle confidential information with the utmost discretion and integrity.
• Capability to work independently and adapt to changing priorities.
• A High School Diploma or equivalent work experience is preferred. Bachelor's degree will be an added advantange.