Executive Secretary

Job Description

• Responsible for leasing vacant units (Residential/Commercial) and achieving high occupancy percentage.
   
• Schedules and conducts viewings of properties with potential clients and agents. Negotiates and ensures conversion of inquiries into closed transactions.
   
• To handle clients’ enquiries in a professional and knowledgeable manner.
   
• Negotiating and convincing the tenants to implement all the lease terms and conditions. Maintain the optimum rent that can be achieved considering current market situation against prospective tenants.
   
• Responsible for preparing and typing the tenancy contract in line with the policy.
   
• Following up on a day-to-day basis to ensure that all lease contracts are being renewed in a timely manner within local rules and regulations and as per the company system and policy.
   
• Obtain all the necessary documentation required to carry out activities such as leasing, renewals, moving in, moving out, and
   
• Maintain and update all data related to the real estate market (viz: competitors’ product knowledge, market trends etc.). Posting all personal and contract data in the computer system, generating residence invoices, and pursuing collections as necessary.
   
• Ensure rental payments and bounce cheques are collected in a timely manner.
   
• Carry out market research to study the market trends and reports his sighting to the Property Manager.
   
• Maintain & develop good network with real estate agents that can be leveraged as and when required.
   
• Handle tenant’s requests and complaints and escalate unresolved issues to the Property Manager
   
• Prepare and present various reports like expiry contracts, vacancy, bounced cheques etc. to the Property Manager whenever required.
   
• Perform outdoor marketing to capture the attention of potential companies to maximize the chances of leasing vacant units.
   
• Perform other duties and assignments from the Management with flexibility of duty time as and when required

Requirements

1. Degree or Diploma graduate from an accredited university

2. Minimum 3 to 5 years’ experience in a similar role and industry

3. Strong negotiations and sales skills with fluency in English language/s widely used in region

4. Excellent Customer Service Skills

5. Working knowledge of computer software applications.