Organize and maintain files and databases in a confidential manner.
Manage communication including emails and phone calls.
End to end calendar management.
Organize and coordinate meetings, conferences, travel arrangements including ticketing, hotel accommodation, visa, airport transfers, transportation etc.
Prepare dashboards and periodical reports as necessitated by the management
Schedule appointments, meetings, and reservations as needed.
Prepare, manage and circulate applicable correspondences and circulars
Communicate and coordinate with relevant internal and external stakeholders for various requirements and reporting as necessary.
Maintain and order office supplies.
Monitoring of office expenses, review and manage invoices and payments.
Qualifications and Skills
Graduation or Post Graduation qualification required. Having Secretarial program qualifications would be an added advantage.
5-6 years of Secretarial or Office Administration experience.
Proficient computer skills, including Microsoft Office and ERP systems.
Strong verbal and written communication skills.
Comfortable with routinely shifting demands.
High degree of attention to detail.
Good knowledge of administrative procedures.
Good communication, customer service and relationship-building skills.
Team working skills.
Organization and time management skills.
Valid UAE Driving License with own vehicle would be an added advantage.
