Executive Secretary to CEO

Executive Secretary to the CEO:

• Drafting emails
• Schedule meetings and manage calendars.
• Answer phone calls and emails and take messages.
• Take accurate and comprehensive notes at meetings.
• Drafting formatting, and editing reports, documents, and presentations.
• Maintaining databases and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence.
• Copying, scanning, and faxing documents.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Observing best business practices and etiquette.
• Maintain confidentiality and handle sensitive information.

Requirements:

• Certification in secretarial work, office administration, or related training will be a plus.
• 2-3 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record-keeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.